2025 Registration on AES

General Registration Information

• March 8-9 for 10s – 18s
• Paid R1 for each court
• Hospitality for coaches and officials
• Guarantee five matches or at least ten sets
• All matches occur at Titan Sports Complex as of now.
• $400

Attack, Fiesta, or Palooza Info

2024 Spring Smackdown Information
Titan will not allow any outside food or drink.
SEE TITAN DETOUR INFO BELOW

Coach’s Tournament “TO KNOW” Details-CLICK HERE!!!

Useful Links

• Coach’s Meeting
• AES – Pool and Bracket Schedules
• Tie-Break Procedures
• Emergency Numbers

Spectator Information

Table of Contents

• • Seating, Maps to Facilities, and Allowances
  • Admission
  • Match Formats
  • T-Shirts – Limited Supply
  • Pool and Bracket Schedule
  • Trainer – Limited Hours
  • Expected Behavior
  • Custodial
  • Awards

UFA-Courts 17 and 18 UFA-Courts 19 and 20
One Main Court Only on Saturday Titan Sports Complex

8th Grade Not Pictured Yet

Facility Specifics

• Titan Sports Complex (Map It)
  • 101 E. 81st Street – Tulsa, OK  74132
  • DETOUR TO TITAN – ROAD CLOSURE FROM HWY 75
    • New Entry from 71st – Open (Map It)
    • Peoria/Elm exit from Creek Turnpike via Jenks – Open
  • Doors open at 7:00am. Play begins at 8:00am.
  • SEATING – PLEASE VACATE PRIME SEATING AREAS WHEN YOUR TEAM IS NOT PLAYING.  MAKE ROOM.
    • Three-Row Bleachers
      • One set on courts 1-4 and 13-16
      • Two sets on courts 5-12
    • Chairs Welcome – Bring Your Own
      • We STRONGLY ENCOURAGE parents to vacate the prime seating areas when team is not playing. Lots of room upstairs.
  • Concessions available at Titan only
  • No coolers allowed inside Titan.
  • No outside food or drink allowed inside Titan
    • Armed Security Enforcement
• Union Freshmen Academy – UFA (Map It)
  • 7616 S. Garnett Rd – Broken Arrow, OK  74012
    • Do NOT PARK in Bus Loop
    • Food and drink allowed
    • Likely NO CONCESSIONS at UFA
    • NO CHAIRS – Bleachers aplenty
• Union 8th Grade Center – U8GC (Map It)
  • 6501 S. Garnett Rd – Broken Arrow, OK  74012
    • Do NOT PARK in Bus Loop
    • Food and drink allowed.
    • Likely NO CONCESSIONS at U8GC
    • NO CHAIRS – Bleachers aplenty

Admission

Excluding coaches and players, $10 cash only admission will be charged each day for everyone 16 and over. No charge for children 15 and under. 

Wave Times

• AM – 11s, 14s, and 18s
• PM – 15s and 17s
• Split AM/PM
  • 12s – 1 pool AM/5 pools PM
  • 13s – 5 pools AM/2 pools PM
  • 16s – 2 pools AM/3pools PM

T-shirts

Spring Smackdown souvenir shirts and other volleyball attire will be available for purchase.

Pool and Bracket Schedules on AES – See Link Above

• Find play schedule and work schedule, as well as future matches if you click your pool, crossover, or challenge match.

Trainer

• A trainer will be available at Titan  from 7:30am each day.
  • Post injury evaluation and taping – no charge
  • Preventive taping is available for a nominal charge.
• local emergency numbers

A Gentle Reminder

We are here to support youth volleyball.  Please remember that it is someone’s daughter helping to officiate and manage the score table during play.  Spectators unable to support respectfully will be asked to leave the premises.

Custodial Service

That would be the tournament staff with some help from facility staff; please help us around the chairs, in the bleachers, and under benches.

Awards

Following championship matches, all gold and silver champions and the runner-up in gold will collect awards from the Championship desk.

Custom Logo Medals in all Divisions

• 1st and 2nd in Gold
• 1st in Silver (if applicable)

To Know Ahead of Arrival

• Online Check-in (opens in March  to club directors)
  • Rosters are locked after online check-in.  Email to request a reopening to make late changes up to Wednesday.
    • Since the roster was finalized in AES during online check-in, no paper roster is needed.  If changes need to be made after the AES Online Check-In, email Darin.
• Onsite Check-In Saturday AM or PM
  • Head Coach – At least 30 minutes prior to team’s first match, visit the tournament desk to collect a packet with bag tags and one coaching credential. Coaches without credentials will not be allowed on the bench.
  • Assistant coaches on the AES roster wishing to receive a credential MUST check-in with tournament staff to verify the coach is on the roster.
• Check-Out
  • Go to AES, Pool Sheet, and See “No Future Matches” and “No Future Work Assignment” to confirm.
  • Prior to leaving after BRACKET, check out at the tournament desk to confirm no further matches or officiating is scheduled. Possibility exists that a team might receive a double consolation match at a two day event.
• Hospitality – upstairs at Titan
  • Rostered coaches with credentials who are coaching and officials who are officiating.  Please do not invite players, friends, or children to eat in hospitality.
• Match Protocol
  • 11 and under may step up to the black line in Titan about three feet inside the standard service line.  They may not cross the black line before they serve. At Union, there is no line, but players may step across the traditional service line.
  • Match times are a goal. Be prepared to play early.
  • Clean your Bench Every Match, please and thanks!
  • Warm-ups will be 4-4 for initial match and 3-3 for later matches. Serve within your time.
  • R-1(up official) will be provided while teams will provide R-2, Score/Flip, Libero Tracker, and 2 Line Judges
    • Have your team ready to officiate at the conclusion of the previous match; report to the R1 official.
    • A rostered adult should be courtside while officiating. Consider using a coach as the R2 semi-finals.
  • No audio devices or spillable lids.
• Scoring, AES, and Officiating
  • FOR BRACKET, ALWAYS CLICK “POOL SHEET” FOR YOUR TEAM TO SEE FUTURE WORK AND OFFICIATING ASSIGNMENTS. DO NOT JUST LOOK AT THE BRACKET BECAUSE YOU MIGHT BE OFFICIATING ANOTHER BRACKET BEFORE YOUR MATCH, OR YOU MIGHT BE OFFICIATING AS A WINNER IN THE BRACKET.
  •  Format
    • Pool – Best of 3 starting at 0-0
    • Bracket – best of 3 starting at 0-0
  • Review officiating and playing assignments in AES.
  • Losing Team Most Often Officiates – AES will pre-assign both playing teams to officiate the next round of bracket. AES will not determine the officiating team until after the previous match concludes and scores are entered; in most cases, the losing team will officiate on the same court.
  • USA Volleyball tie-breakers will be used; review above.
• Medals
  • Following the match, pick up medals at championship desk for pictures. Awards will be distributed for 1st and 2nd in gold and 1st only in silver. There are no medals in any bronze division.